Reception Support
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Reception staff are often the first point of contact for patients in the general practice setting, playing a vital role in shaping the patient experience. Western Victoria Primary Health Network recognise the importance of reception staff and are committed to providing support to strengthen the role and confidence of reception staff as valued members of the care team.
On this page
Reception Support Overview
Western Victoria Primary Health Network can provide support to reception staff as required, assisting reception staff to access relevent educational resources.
WVPHN aim to strengthen the role and confidence of reception staff as valued members of the care team, along with increasing access to and participation in education and training opportunities.
Reception staff are welcomed to engage in self-directed learning using provided resources and learning materials found on this page.
Reception staff may collaborate with practice managers, or work alongside a WVPHN Primary Care Engagement Officer to access resources or tailor a plan.
Reception staff may assess their own learning needs by completing the Skills and Strengths Review Worksheet
Reception staff may then document their learning journey on the Reception - Individual Learning Plan
Reception staff may choose to engage with a Primary Care Engagement Officer for further support.
Reception staff can opt to receive support from a WVPHN Primary Care Engagement Officer on request.
Support may be provided in a face-to-face setting and virtually (via email, phone or Teams meeting).
This program is now delivered in a self-directed format; no application is required.
However, if you would like to access guidance or support, please contact your Primary Care Engagement Officer or request a visit here.
Resources
More resources and online learning can be found on the Practice Connect Online Learning page.
Podcast: Reception Insider
HotDoc Webinar: Grow Your Own Medical Reception Team
WVPHN LEARN YouTube: Accreditation is Not a Dirty Word (14 May 2025)
WVPHN resources:
- Asking the Question | Western Victoria Primary Health Network
- AsktheQuestion-DLBrochure_PHN
- AsktheQuestion-Poster-PHN
Videos:
- Asking the Question of Origin
- Recording Aboriginal and Torres Strait Islander Status segment 1 of 3.mpg
- Recording Aboriginal and Torres Strait Islander Status Segment 2 of 3
- Recording Aboriginal and Torres Strait Islander Status segment 3 of 3.mpg
Resources from Websites:
- Closing the Gap - Health System - Australian Indigenous HealthInfoNet
- Resource Hub | The Healing Foundation
VACCHO Podcast:
General Communication Resources
- Ausmed: Communication Skills
- Communicating with patients and colleagues | Communicating for Safety resource portal
Patient Feedback
Videos/Webinars:
Communicating with Complex Patients
Articles:
- Ausmed: Communicating Effectively with People with Disability
- Ausmed: Communicating with Someone Who Has Dementia
Videos/Webinars:
- WVPHN LEARN YouTube: Practical Communication Tools and Tips for People with an Intellectual Disability (March 2023)
Translation Services
Communicating with Distressed Patients (Difficult Conversations/Complaints)
Videos/Webinars:
- WVPHN LEARN YouTube: Insights and strategies to manage difficult patient situations and complaints (September 2021)
- HotDoc Webinar: Managing Patient Aggression in your Practice (9 March 2022)
- HotDoc Webinar: How to Make Difficult Patient Conversations Easier (1 February 2023)
Articles
Webpages
Videos/Webinars
- HotDoc Webinar: Cold Chain Monitoring in General Practice (September 2024)
- HotDoc Webinar: Cold Chain Monitoring and Safe Vaccine management (February 2020)
HotDoc Webinar: Infection Control - Update for the General Practice team (July 2019)
Videos
- DIGITAL BYTES with Dr Ewan McPhee - My Health Record (March 2021)
Webpages
eLearning
- Log in to the site | DigitalHealth **An account will need to be created if wishing to undertake training on this platform.
Videos/Webinars
- Introducing MyMedicare (January 2024)
- Registering in MyMedicare (January 2024)
- Better Billing Webinar Series: Implications of My Medicare changes (September 2025)
eLearning
Resources
Articles/Webpages:
- RACGP - Privacy and managing health information in general practice
- Australian Signals Directorate: Learn Cyber Security
- Ausmed: Keeping Secrets: The Healthcare Worker’s Duty of Confidentiality
eLearning:
Videos/Webinars:
- HotDoc Webinar: The Importance of a Privacy Policy & Website T’s & C’s for Medical Practices (19 August 2020)
- WVPHN LEARN YouTube: Privacy at the Front Desk, Cyber Security, Social Media and Data Breach (4 November 2021)
Articles:
Videos/Webinars:
- WVPHN LEARN YouTube: Triage Training (29 May 2025)
- HotDoc Webinar: Right Time, Right Care: Triage Skills for General Practice Staff (November 2025)
Printable Resources:
Article:
Record Keeping and Documentation in Healthcare | Ausmed Articles
Video/Webinar:
HotDoc Webinar: Team Collaboration in General Practice: Culture & Leadership (October 2024)
HotDoc Webinar: Team Collaboration in General Practice: Mastery & Purpose (September 2024)
Reception Support Documents
Support
If you have any questions relating to WVPHN Reception Support, please contact our Primary Care Engagement team.
e. qi@westvicphn.com.au
t. 1300 176 271
Request a visit from your Primary Care Engagement Officer here.