Resource Library

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What You'll find here

Search our Resource Library for downloadable documents and templates to help you manage your general practice.

If you cannot find something you are looking for, please use the form below to submit an idea for a resource you would like.

TitleSummaryCategoriesFile TypeLinkdoc_categories_hfilterfile_type_hfilter
POLAR – Walrus

Point-of-Care Decision Support Tool for an Instant Overview of Key Patient Information

, pdffact-sheet general-practicepdf
POLAR and PIP QI

Fact sheet for practices utilising POLAR for PIP QI

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JSON File for PIP QI

POLAR JSON File for PIP-QI – Ensuring practices can participate in the Practice Incentives Program

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POLAR for GPs

A brochure with key information for general practices on the POLAR data extraction tool

, pdffact-sheet general-practicepdf
PDSA – Participate in free flu jab vaccinations for June 2022

PDSA – Participate in free flu jab vaccinations for June 2022

, docxpdsa quality-improvementdocx
Increase COVID-19 Vaccination Boosters for First Nations Peoples

PDSA specifically for a recall and reminder system for First Nations Peoples to access COVID-19 booster vaccinations.

, docxpdsa quality-improvementdocx
Primary Mental Health Care Referrals Support- Practice Facilitators

Infographic for GPs to understand the support that practice facilitators can provide in completing a successful referral into WVPHN Primary Mental Health Care programs

, pdfgeneral-practice practice-facilitationpdf
Heart Disease Change Ideas

A quality improvement infographic to support activities for Heart Disease.

, pdfqi-change-ideas quality-improvementpdf
Hepatitis C Change Ideas

A quality improvement infographic supporting change activities for Hepatitis C in general practice.

, pdfqi-change-ideas quality-improvementpdf
Care Planning Change Ideas

This is an infographic to support quality improvement ideas for care plans – GPMPs and TCAs

, pdfgeneral-practice qi-change-ideaspdf
Improving the care of patients with an intellectual disability

A PDSA to assist and support the improvement of care for patients with an intellectual disability

, docxpdsa quality-improvementdocx
Improve the recording of patients with an intellectual disability

PDSA on how to improve recording of patients with an intellectual disability in general practices.

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Intellectual Disability Change Ideas

Infographic you can use to support ideas or activities to expand on to improve service delivery for patients with an intellectual disability

, pdfqi-change-ideas quality-improvementpdf
Quality Improvement Measure 10 Blood Pressure recording for patients with diabetes

This guide is to assist you in increasing the recording of Blood Pressure in patients with Diabetes. Using the various tools and resources in this guide is one part of gaining success in this QI activity, our team of Practice Facilitators are here to support your clinic preparation, implementation, and evaluation of the activity.

, , pdfgeneral-practice quality-improvement toolkitpdf
Mental Health Staged Care Model

WVPHN commissioned services fit within a staged care model. This image represents 5 levels of care, the health service and the relevant programs associated to each level of care

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PDSA Improve Type 2 Diabetic patient indicators

PDSA Improve Type 2 Diabetic patient indicators

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Quality Improvement Register

Template to record and track the QI activities in the practice

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PDSA Recording patients with Intellectual Disability

Increase recording of patients with intellectual disabilities in practice clinical system.

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PDSA To initiate a nurse led clinic in wound care

PDSA on how to initiate a nurse clinic in general practice on wound management.

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PDSA To Improve Wound Care Supplies

PDSA to support quality improvement activities on resourcing in general practice for wound care management

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Quality Improvement Change Ideas

Quality Improvement – Ideas for changes for implementation

pdfqi-change-ideaspdf
Initial Assessment and Referral (IAR) Tool poster

The IAR Tool for Mental Health is available to General Practitioners and clinicians to help identify appropriate level of care for a patient seeking mental health care

pdfgeneral-practicepdf
Quality Improvement Tool Kit

Designed to help your practice complete Quality Improvement (QI) activities.

pdfgeneral-practicepdf
Cancer Change Ideas

This is a quality improvement infographic that you can use to support any ideas or activities you may want to expand on in relation to cancer.

pdfqi-change-ideaspdf
Pain Management Change Ideas

This is a quality improvement infographic that you can use to support any ideas or activities you may want to expand on in relation to pain management.

pdfqi-change-ideaspdf
Emergency Management Change Ideas

This is a quality improvement infographic that you can use to support any ideas or activities you may want to expand on in relation to emergency management.

pdfqi-change-ideaspdf
Diabetes Change Ideas

This is a quality improvement infographic that you can use to support any ideas or activities you may want to expand on in relation to diabetes.

pdfqi-change-ideaspdf
Smoking Change Ideas

This is a quality improvement infographic that you can use to support any ideas or activities you may want to expand on in relation to smoking status of patients.

pdfqi-change-ideaspdf
Western Victoria PHN Membership

As a membership organisation, WVPHN strives to support, foster development in and advocate for primary health services and professionals throughout our region.

pdfgeneral-practicepdf
Tracking Shared Health Summary uploads

How to keep track of SHS uploads to My Health Record in Clinical Software

pdfgeneral-practicepdf
Quality Improvement Poster Template (blue)

QI Poster template – this can be used to highlight to your patients what QI activity you are currently working on in your practice. (Blue)

, pptxgeneral-practice templatespptx
Quality Improvement Poster Template (white)

Quality Improvement (QI) Poster – can be used to highlight to your patients what QI activity you are currently working on in your practice. Download and enable editing (white)

, pptxgeneral-practice templatespptx
PENCS Data Cleansing guide

The Cleansing CAT allows the easy identification of critical missing patient data by providing a set of predefined reports. These reports provide data that would otherwise require multiple filter selections and recalculation.

pdfgeneral-practicepdf
E Requesting Checklist

What is Electronic Pathology Requesting & what are the benefits of Electronic Requesting? Checklist

, pdfchecklist general-practicepdf
E Requesting Flow Chart

E Requesting in Primary Care Flowchart

, pdfgeneral-practice worksheets-and-planspdf
Enabling Telehealth Fact Sheet

What is Telehealth? and Getting Started Factsheet

pdfgeneral-practicepdf
Digital Health Practice Nurse Training

Implementing My Health Record into the practice, uploading Shared Health Summaries and Event Summaries will ensure health providers have access to important clinical information.  Guide for practice nurses.

pdfgeneral-practicepdf
My Health Record Registration

Getting started, registering with My Health Record

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Data Cleansing Quick Guide

This cleansing guide uses CAT4 to identify inactive and duplicate patients, patients with no DOB or gender recorded, as well as missing accreditation items from your practice software

pdfgeneral-practicepdf
Emergency Response Planning Tool – onboarding

The Emergency Response Planning Tool (ERPT) is a cloud-based tool which assists general practices in better preparing for, responding to and recovering from the impacts of emergencies and pandemics.

pdfgeneral-practicepdf
Enabling Telehealth Checklist

A checklist which includes some ideas for things to think about as part of becoming Telehealth enabled.

pdfchecklistpdf
Electronic Prescription Checklist – For Pharmacies

A checklist for pharmacies to prepare for E-prescribing

pdfchecklistpdf
Electronic Prescription Checklist

Electronic Prescriptions – What can I do to prepare my practice?

, pdfchecklist general-practicepdf
My Health Record Flowchart

My Health Record is a secure online summary of an individual’s health information and is available to all Australians.

, pdfgeneral-practice worksheets-and-planspdf
PDSA Review the Alcohol Status of Patients +15

PDSA Review the Alcohol Status of Patients +15

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PDSA Increase rates of Patients over 65 with Flu Vax

PDSA Increase rates of Patients over 65 with Flu Vax

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PDSA Increase Online Appointment bookings

PDSA Increase Online Appointment bookings

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PDSA Increase General Practice preparedness for Emergency

PDSA Increase General Practice preparedness for Emergency

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PDSA Clinical Coding

PDSA Clinical Coding

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PDSA Establish culturally appropriate services to increase refugee assessments

Increase awareness of refugee health

, docxpdsa worksheets-and-plansdocx
Culturally and Linguistically Diverse Change Ideas

Change ideas to help design, deliver evaluate services to CALD communities

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PDSA Increase Staff understanding of Family Violence

PDSA Increase Staff understanding of Family Violence

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PDSA Improve access to Heart Health Check

PDSA Improve access to Heart Health Checks

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PDSA Increase demographic data for digital health

PDSA Increase demographic data for digital health

, docxpdsa worksheets-and-plansdocx
PDSA Increase Patient numbers with Shared Health Summaries

PDSA Increase patients with Shared Health Summaries

, docxpdsa worksheets-and-plansdocx
PDSA Increasing number of Telehealth Care Planning appointments

PDSA Increasing number of telehealth care planning appointments

, docxpdsa worksheets-and-plansdocx
PDSA Improve Opioid Management and Reduce Risk

PDSA Improve Opioid Management and Reduce Risk

, docxpdsa worksheets-and-plansdocx
PDSA Review the smoking status of Asthma patients

PDSA Review the smoking status of Asthma patients worksheet

, docxpdsa worksheets-and-plansdocx
PDSA Increasing weight height waist measurements

PDSA Increasing weight height waist measurements in GP worksheet

, docxpdsa worksheets-and-plansdocx
PDSA Increasing rates of COPD patients with flu vax

PDSA Increasing rates of COPD patients with flu vax worksheet

, docxpdsa worksheets-and-plansdocx
PDSA Increasing BMI recordings

PDSA Increasing BMI recordings in General Practice worksheet

, docxpdsa worksheets-and-plansdocx
PDSA Increase number 715 Health Assessments

PDSA Increase number 715 Health Assessments worksheet

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PDSA Improve knowledge of Advance Care Planning

PDSA Improve knowledge of Advance Care Planning worksheet

, docxpdsa worksheets-and-plansdocx
PDSA Improve Type 2 Diabetic patient indicators

PDSA Improve Type 2 Diabetic patient indicators worksheet

, docxpdsa worksheets-and-plansdocx
PDSA Improve health for Aboriginal patients

PDSA Improve health for Aboriginal patients worksheet

, docxpdsa worksheets-and-plansdocx
PDSA Improve cultural awareness of practice staff

PDSA Improve cultural awareness of practice staff worksheet

, docxpdsa worksheets-and-plansdocx
PDSA Improve asthma diagnosis and cycle of care plans

PDSA Improve asthma diagnosis and cycle of care plans worksheet

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PDSA Identify patients with a high BMI eligible for a Health Assessment

PDSA Identify patients with a high BMI eligible for a Health Assessment worksheet

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PDSA Hep C Uptake therapy and treatment

PDSA Hep C Uptake therapy and treatment worksheet

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PDSA Hep C Identify and manage patients

PDSA Hep C Identify and manage patients worksheet

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PDSA Hep C Destigmatising in Community

PDSA Hep C Destigmatising in Community worksheet

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PDSA Data Cleansing

PDSA Data Cleansing worksheet

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PDSA COVID Vaccinations for First Nations People

PDSA COVID Vaccinations worksheet

, docxpdsa worksheets-and-plansdocx
Weight and Nutrition Change Ideas

A quick reference guide to change ideas for quality improvement on weight and nutrition

, pdfgeneral-practice qi-change-ideaspdf
Induction Program – Practice Manager

Induction template for new practice managers

, , , pdfbusiness-support checklist general-practice templatespdf
Position Description Practice Manager

This template outlines a range of information that your practice may wish to include in a position description for a Practice Manager.

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Position Description Nurse Practitioner

This template outlines a range of information that your practice may wish to include in a position description for a Nurse Practitioner.

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Position Description Medical Receptionist

This template outlines a range of information that your practice may wish to include in a position description for a Medical Receptionist.

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Moving Premises or Change of Business Checklist

This checklist aims to assist by providing some important prompts, however, it is recommended that you personalise and tailor it to your practice needs.

, pdfbusiness-support checklistpdf
Welcome Book for General Practice Staff

The purpose of this template is for your practice to be able to provide a cohesive source of information to be used for new staff as part of their induction.

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Practice/Patient Information

Provide a cohesive source of information for patient communication. This template will support your practice for accreditation under RACGP’s 5th edition criterion.

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QIM01 – Proportion of patients with diabetes with a current HbA1c result

Measuring patients who have either type 1 or type 2 diabetes and who have had an HbA1c measurement result recorded

, docxgeneral-practice worksheets-and-plansdocx
Data Quality

Focus area – Data Quality

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PDSA Cervical Screening

PDSA Cervical Screening worksheet

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General Practitioner Orientation Checklist

Being prepared for the arrival of a new GP will not only provide a smooth transition for your staff and patients, it will also encourage locums or registrars to return to your practice for future placements.

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Doctors In Secondary Schools

A Victorian Government initiative. In Western Victoria, WVPHN is contracted to support the establishment of GPs and practice nurses in school-based clinics.

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Care planning in General Practice

General practitioners can offer additional help to patients with chronic conditions through care planning. GPs can prepare a GP Management Plan and Team Care Arrangements, if they determine a patient would benefit from coordinated support. 

pdfgeneral-practicepdf
Business support services

Whether building a practice from the ground up, renovating an existing building or taking over an active general practice, you may need to seek building permission, planning or development approval from local government or council.

pdfbusiness-supportpdf

Resource Idea

Couldn't find what you were looking for? Let us know your resource idea and our Practice Facilitation team may be able to assist.

By completing this form, you are consenting to allow WVPHN to store the information you provide on Practice Connect and in addition this information may also be logged on WVPHN’s Customer Relationship Management System (CRM) for the purpose of achieving the successful management of WVPHN’s Stakeholder Engagement. Responses to this form will be accessed by the Practice Facilitation team and other key staff to allow WVPHN to provide you support in relation to your request.

WVPHN is committed to protecting your privacy and is bound by the Privacy Act 1988 (Cth), Privacy and Data Protection Act 2014 (VIC), Health Records Act 2001 and complying with our obligations under the Australian Privacy Principles